party Policies
Rivals: The BlasteR BaseCamp
We’re targeting an epic celebration! Before booking, please read our policies carefully — they apply to all parties and events in our facility. RIVALS is a clean, safe, high-energy facility for ages 6+. By booking, you agree to our Terms & Conditions, and these policies & rules. The policies are subject to change.
⏱ Party Time
Unless otherwise noted, all parties are 120 minute blocks
You and your guests will have access to a reserved party area and full access to the arena during your party duration
Parties can check-in up to 15 minutes before your scheduled party time to allow for waivers, check-in and any party set up. Please note that your party area may still be in the process of being cleaned or prepared if you arrive early.
120 minute block starts at your reserved time; late arrivals will decrease party/play time, we cannot extend parties beyond the 120 minute block
Our team will help you execute party flow so you can enjoy the fun without worrying about games, keeping the energy hyped or clean-up
👏 Headcount Changes
Not sure of your final guest count yet? No problem! Book the package that best matches the number of guests you expect. Final RSVPs aren't due at booking, and you can add up to 4 additional players before your party if needed.
Increasing Your Party Size
Adding Players or Guests: your party size and player count are subject to space and availability, especially during our normal hours when multiple games and parties are taking place. While we love extra battle-buddies we cannot guarantee extra guests or players can be comfortably accommodated.
If space allows, a maximum of 4 additional players can be added to your group for $25 per player before needing to increase to the next party size.
Seating & Space: Note, due to varying party area capacity, we may not have enough seating or space in your assigned party area for last minute additional players or extra guests. To ensure your group is comfortable and to avoid disappointment day-of, please carefully select the correct number of players & note maximum guests when booking.
If you know you need to increase your party size by significantly more than you initially booked, please reach out to us at booking@theblasterbasecamp.com or shoot us a text, we will do our best to accommodate! We cannot guarantee larger party room availability, so please carefully select your party size at the time of initial booking.
In Between Party Sizes? We Got You.
Our party packages are based on room size, not a per-player price. Each package includes a set number of players, but the real difference is how much space your crew has to celebrate.
Here's the breakdown:
Squad: Our smallest party space, with 1 table
Convoy: Our mid-size space, with 2 tables
Brigade: Our largest party space, with 4 tables
So, which one is right for your crew? Squad is a great fit for smaller parties, while Convoy and Brigade offer more room to spread out, especially if you're planning to have extra players or a bigger group of parents and guests.
One thing to keep in mind: not everyone needs a seat in the bunker! Plenty of parents prefer to hang out around the arena perimeter and watch the action. But if your whole crew plans to hunker down together, it's worth factoring that into your choice.
Think of it as choosing your party HQ, not just your player count. Pick the space that fits your crew, your plans, and your party vibe. We'll bring the chaos.
Reducing Your Party Size
We know RSVPs can change! You may reduce your party package by one size, one time, with a written request received at least 10 days before your party.
We know that’s a bit of a lead time, but our party spaces and staffing are planned in advance, and your room is reserved exclusively for your booking. Because that space is taken out of our available inventory, we’re unable to accommodate additional package reductions or changes after the 10-day cutoff. Thanks for understanding! To request a reduction, please email booking@theblasterbasecamp.com.
👥 Party Capacity & Shared Arena Space
Parties may share the arena with other parties or guests
Your booking number = your player count
Example) A Squad booking number of 6 = 6 players
We anticipate 1-4 non-playing adults or guests for each group
Recommended ratio: 1 adult or guest per 4 players
Any adults or guests that want to play count toward the player count
Additional Players & Capacity
Please book the correct number of players upfront. Additional players can be added at check-in, only if arena capacity allows. No more than 4 additional players per party, each additional player is $25. Being moved to a larger party area or additional seating for additional guests are not guaranteed.
Each party area has a maximum capacity for guest comfort. The maximum capacity includes both players and guests. You will be assigned a party area based on your party size, selected during your initial booking. We do our best to accommodate party sizes and changes but cannot guarantee.
Party area assignments depend on party size and start time.
Sibling & Age Policy
Minimum age to enter the arena is 6 years old
Siblings/guests under 6 years old may attend the celebration and hang out in the party area, but for safety reasons cannot play in the arena
🎈Decorations
Parties are welcome to bring their own balloons and table decorations. No banners, hanging signs or decor may be hung from the walls, ceiling or arena.
Want some help?
We work with an amazing customizable balloon vendor, available balloon packages and pricing can be seen during your booking check-out. We offer 20+ party themes. If you missed this or want to add-on after the fact, just email us at booking@theblasterbasecamp.com and we’ll do our best to get you decorated-out!
Party décor and themes typically require a 7-day notice and must be booked through our site
Party décor can be taken home, except for easels, easel removal will incur a $30 repurchasing fee
Outside decorations:
No tape, not even wall-safe tape, pins, glue dots, glue, string, velcro, etc., affixed to walls, windows, ceilings, or arena
No hanging decorations, glitter, confetti, or piñatas — use of any prohibited items will incur a $500 cleanup fee
🍰 Food & Drinks
Outside food & drinks are allowed for parties and events only
Cake, snacks, food, and drinks are welcome - bring your own or have delivered
Our party spaces are not equipped for cooking appliances or food-warming equipment, please leave the crock pots, air fryers, burners, BBQs, and other heating appliances at home. Open flames for heating or keeping food warm are also prohibited. Glassware and ceramic dishes are not permitted.
Birthday cake candles are welcome!
Small coolers are allowed; we do not provide refrigeration or freezer storage
We do not supply tablecloths, plates, candles, napkins, server wear, or utensils.
While we do our best to maintain a clean facility, shared food and shared spaces mean we cannot guarantee guests will not come into contact with specific allergens, therefore allergy-free guarantees are not possible
🥳 Party Operations
Waivers are required for all players; valid for 1 calendar year
To help with a speedy check-in have your guests complete online before arrival - you will receive a waiver link at the bottom of your booking confirmation tied directly to your party
Sticky socks are required for all players (yes adults and kids); guests can bring their own (we know y’all have 100s of them at home)! But we have sticky socks available for purchase if forgotten.
Arrival: You may arrive up to 15 minutes early to get set up. Your party block starts at the scheduled time, late arrivals will not extend your party duration
Departure: Our staff will let you know when you’ve got 15 minutes remaining in the party block, and will happily assist with cleanup. Guests must remove all oversized items and depart promptly at the conclusion of the 120-minute party block.
💰 Deposit & Payments
Payment Schedule
50% deposit is due at the time of booking to secure your date.
The remaining balance is due five (5) days prior to your event and will automatically be charged. If we are unable to process the payment, we’ll send you a request to complete the remaining balance.
If your party is booked fewer than ten (10) days prior to the scheduled date, the full price of the party will be due at the time of booking.
❌ Cancellation & Rescheduling Policy
We know plans can change and people get sick! Because we schedule staff and reserve party space just for you, the following policies apply:
Cancellations
30+ days before your party: Full refund of your deposit minus a 10% processing fee.
11–29 days before your party: Deposit is non-refundable but may be applied toward a new party date within 6 months.
10 days or less before your party: All payments made are non-refundable.
Rescheduling
More than 10 days before your event: No fee to reschedule (subject to availability).
10 days or less before your event: All payments are non-refundable.
A one-time reschedule may be permitted with a $150 rescheduling fee, subject to availability.
🌨️ Inclement Weather Policy
Snow in the forecast? Don’t panic (yet).
We’re an indoor arena, so a sketchy forecast doesn’t close us. We’re open unless we tell you otherwise.
If conditions make it unsafe to open, we’ll make the call at least 12 hours before your booking. We’ll email and text you at the number on your booking, and post on Instagram and Facebook.
If we close, we’ll move your booking and everything you’ve paid to a new date at no extra charge. Weather closures are reschedule-only (no refunds), and your new date must be within 3 months of the original. This applies to both Open Play and Party bookings.
If we’re open, your booking is on as scheduled and our regular cancellation policies apply.
No message from us means the Controlled Chaos is on!
🎤 Entertainment
Outside entertainment allowed with 7-day notice and facility approval
[Updated November 10, 2026
End Party Policies]